Event Space Rental FAQs
How much does it cost to rent the room?
The standard rate is $60/hour. We offer a discounted rate of $40/hour for nonprofit organizations, members of the Webster Groves chamber of commerce, and photography sessions. We also take $30 off of the rental fee to offset the cost of event insurance, which is a requirement for renting our spaces (please see the event insurance question below for more details).
How many people does the room hold?
We recommend this space for parties of up to 36 seated at tables, 50 seated lecture-style, or 60 standing/mingling.
Do you provide chairs and tables? What other amenities are there?
The room includes a fridge, coffee station, two extendable tables, and a couch. We also have five 6-ft folding tables and 50 chairs for your use. There is a private bathroom attached to the space.
How do set-up and clean-up work?
Setup and clean up are included within the rental period. We recommend that you add half-hour windows before and after your event to adequately prepare the room. For example, if you plan to have a party from 1-3, we recommend that you request the space for 12:30-3:30.
Can I bring my own food and drinks?
Of course! You can bring any food and drink you’d like, so long it is already prepared, as we do not have a food preparation area.
What kind of decorations can I bring?
You may bring any decorations that do not permanently alter or damage the room or furniture. You may use painter’s/wall-safe tape to attach decorations to the walls. Unfortunately our ceiling is very fragile, so we cannot allow you to hang anything from it.
What kind of audiovisual equipment is available?
We have bluetooth speakers for music, a projector and a microphone.
What is event insurance? Why do I need it?
Event insurance protects event planners against a range of potential problems that could negatively impact an event, such as property damage and bodily harm. Our insurance company requires all outside parties using our space to have an event insurance policy in place. In the past, some clients have found that the most economical option is to purchase an event insurance policy through their homeowners insurance. Prices vary based on the details of the event. Policies can be purchased at EventHelper.com. Please submit proof of insurance one week before your event.
How early in advance do I have to book?
We book the space on a first-come, first-served basis. As long as the space is available, you may book the room until 24-hours before your event, but you will need to check with your insurance agent or EventHelper.com about how quickly you can enact your event insurance policy.
What happens if I have to cancel?
Refunds are available in certain cases, depending on how many days remain until your event. Please ask the event space manager for more details.